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  • Writer's picturePatrick Tomelitsch

Time Management - The Key to Success

In the fast-paced world of entrepreneurship, every moment counts. Do you need help balancing the flood of important and urgent tasks that come your way every day? Discover the secret to unlocking your full potential by mastering the art of time management, and turn yourself into a success story today!

Every moment counts

In the fast-paced world of entrepreneurship, every moment counts. Do you need help balancing the flood of important and urgent tasks that come your way every day? Discover the secret to unlocking your full potential by mastering the art of time management, and turn yourself into a success story today!

Personal touch

For this article, I decided to change the structure of my articles. From now on, I will start with my personal experiences regarding the weekly topic to give you some input from my last 8+ years in entrepreneurship.

Time-Management has always been an important but also a challenging topic for me to handle. Why? Because as an entrepreneur, you have several obligations, and basically, nothing goes as planned. Even if you have a great team to delegate to, several issues can come up that will fuck up the whole plan you made in your head and on your lists.

Here are some learnings I had during the last couple of years:

  • There is a vast difference between founders, employees, external partners, and people to whom you give shares to.

  • Different cultural environments exist when you are working with international partners.

  • Working in various time zones will require better planning.

  • Sick-Leaves and holidays of people are a real thing.

  • What might make sense for you might not make sense to others.

  • You have to create a time management matrix. Good time management skills are the key to a much better life.

  • You also have a personal life.

  • Overplanning will lead to even more stress - keeping things realistic sometimes leads to anxiety, and you will get less done.

  • Procrastination is a significant threat. Making hard decisions is rough. Usually, those are the decisions that bring you further the most.

  • You have to prioritize yourself as well. Self-care will have a significant impact on your performance and your business.

  • You can not change the past. You can optimize the present and work on a better future.

  • We are humans, not robots - Social Media and other people's opinions let us forget this fact from time to time.

  • Investors are not your friends.

Of course, those are only a few learnings on a considerable list. But working on those can already change the game completely. As an entrepreneur and founder, it's an entirely different story how you manage your time, priorities, surroundings, and decisions. You must be aware of that and make Time-Management one of your priorities. It is connected to all the points above and can prevent you from going ultimately nuts.

Patrick @KarajanTech

Why I am writing this article

In this article, I am going into the essential tools and topics regarding Time-Management. There is more, of course, but you have to start somewhere. I am sure that there will be something in for you. I want to focus on the major topics which helped me to improve. How much effort you put into managing your time is directly connected to your energy and stress level. Increase productivity, more energy, self discipline, limit time for bullshit, time audit and time pressure. I am sure you are aware of those terms.

I will add some book recommendations to the end of this article, as I always do. Because, in the end, we are all unique and approach challenges differently. So feel free to dive deeper and find out what works best for you.

The Importance of Time Management for Entrepreneurs

As an entrepreneur, you have a lot on your plate. You're responsible for running your business, managing employees, and making strategic decisions that will impact your company's future. To be successful, you need to make the most of every hour of the day. That's where time management comes in.

Time management is organizing and planning how you spend your time to achieve your goals. This counts for a big task, small tasks, creative activities and your overall mental health. For entrepreneurs, it's essential to develop strong time management skills. Here's why:

  1. You need to prioritize essential tasks When you're running a business, there are always a million things that need to be done. It's easy to get bogged down by all the little details, but focusing on the tasks that will have the most significant impact on your business is essential. By prioritizing your important tasks, you'll be able to make the most of your time and achieve your goals more quickly.

  2. You need to be able to manage urgent tasks No matter how well you plan, unexpected emergencies will inevitably arise. When they do, you need to be able to handle them quickly and effectively. Good time management skills will help you stay focused and organized, so you can tackle urgent tasks as they come up.

  3. Stay focused As an entrepreneur, many distractions are vying for your attention. From social media notifications to email pings, staying focused on the task can be challenging. Good time management skills will help you minimize distractions and stay focused on what's important.

  4. To-Do lists can be a valuable tool One of the most effective time management tools for entrepreneurs is the To-Do list. By writing down all of your tasks and prioritizing them, you'll be able to stay organized and focused. Just be sure to avoid common mistakes like making your To-Do list too lengthy or not prioritizing tasks effectively.

  5. Good time management skills lead to success By managing your time effectively, you'll be able to get more done in less time. This will allow you to focus on your business and take it to the next level. On the other hand, poor time management can lead to missed opportunities, missed deadlines, and an overall lack of success.

Your time is your most valuable resource as an entrepreneur. So take the time to focus on your time management and watch your business grow. Mastering time management is a skill you can learn. By developing strong time management skills and using tools that will support you, not overwhelm you. You'll be able to make the most of every hour and achieve your goals more quickly. Your mental energy will increase, and that's key for all your daily tasks.

Patrick ToDo List - Pen & Paper

Maximizing Every Minute: Why Time Management is Critical for Entrepreneurial Success

As entrepreneurs, we all know how quickly time flies by. With endless tasks to complete, it's easy to feel overwhelmed and unable to progress. But, by taking control of your time and prioritizing effectively, you can set yourself on the path to success.

Time management is critical to managing a business. By prioritizing essential tasks, handling unexpected emergencies, and staying focused, you'll be able to accomplish more and reach your goals faster. To-Do lists are a valuable tool in time management, allowing you to keep track of tasks and prioritize effectively.

But be careful not to fall into common pitfalls. A lengthy To-Do list without proper prioritization can do more harm than good. Instead, please focus on the tasks that will impact your business most and prioritize them first.

Successful time management is a cornerstone of entrepreneurial success. With good time management skills, you'll be able to maximize every minute, avoid missed opportunities, and take your business to the next level. On the other hand, poor time management leads to missed deadlines, decreased productivity, and a lack of success.

by Luis Villasmil for Unsplash

Mastering the Art of Prioritizing: Distinguishing between Important and Urgent Tasks for Entrepreneurs

As an entrepreneur, your time is your most valuable resource. With so many tasks to complete and decisions to make, it's easy to get bogged down in the daily grind. That's why developing strong time management skills is essential for success. One key aspect of time management is distinguishing between important and urgent tasks.

An effective time management strategy should include the following:

  • Get an overview on all the tasks first.

  • Which ones are important tasks?

  • Filter out unimportant tasks. They are time wasters.

  • Batch similar tasks together.

  • Save time by delegating to others.

  • Focus on whats important and put them into your daily schedule upfront. A due date can help a lot!

  • In addition to scheduling, also set time limits.

  • Put your phone aside. Phone calls, text messages and social media will drain your time.

  • Avoid multitasking.

  • Schedule free time and take breaks.

  • Keep track on the status and mark complete tasks. That is important to reduce stress levels.

Essential tasks contribute to your long-term goals and vision for your business. When completed, they are the tasks that will bring you closer to achieving your objectives. On the other hand, urgent jobs demand immediate attention but may not contribute to your long-term success.

By focusing on the critical tasks first, you'll be able to prioritize your time and make the most of every hour. Do what feels the most uncomfortable first! This will help you achieve your goals more quickly, reduce stress, and increase productivity.

A To-Do list can be valuable for distinguishing between important and urgent tasks. Write down all your tasks and prioritize them based on their level of importance and urgency. This will help you to stay organized and focused on what's important.

by Jon Tyson for Unsplash

Time Management Tools for Entrepreneurs

Making the Most of Your Time As an entrepreneur, managing your time effectively is crucial to success. With so many tasks vying for your attention, it's essential to have the right tools to help you stay focused, prioritize your work, and manage your time effectively. Here are some time management tools that every entrepreneur should consider using.

To-Do Lists

The To-Do list is one of the simplest and most effective time management tools. By writing down all of your tasks and prioritizing them, you'll be able to stay organized and focused. You can use paper and pen or digital tools like Trello, Todoist, or Google Keep to create your To-Do list. Just be sure to avoid common mistakes like making your To-Do list too lengthy or not prioritizing tasks effectively.


A calendar is an excellent tool for managing your time effectively. You can use it to schedule appointments, deadlines, and important tasks. A digital calendar, such as Google Calendar, is handy because you can access it from anywhere and set reminders to keep yourself on track.

Time Tracker

A time tracker helps you track how much time you spend on each task. This can be an excellent tool for understanding how much time you spend on each task and where you can improve. Tools like Toggl or RescueTime can help you track your time and improve your time management skills.

Project Management Tools

If you're running a team, project management tools can be an excellent way to stay organized and manage time effectively. Tools like Asana or Trello help you keep track of all your projects, delegate tasks, and communicate with your team.

As always, remember you are a human and not a robot. Too many tools can work counterproductive. Please keep it simple and use what brings efficiency. I use pen and paper, a calendar with integrations like To-Do Lists, and a Trello board to keep an overview. That's it =)

by Brad Neathery for Unsplash

Common Mistakes to Avoid When Using To-Do Lists

The To-Do list is one of the simplest and most effective time management tools. However, to make the most of this tool, entrepreneurs must be aware of the common mistakes they should avoid. In this chapter, we'll take a closer look at these mistakes so you can use your To-Do list to manage your time effectively.

  1. Not prioritizing tasks: When creating a To-Do list, it's easy to write down all the tasks you need to complete. However, it's challenging to determine which studies should be done first without prioritizing them. As a result, you may waste time on low-priority tasks when you could be using that time to tackle more important tasks. To avoid this, prioritize your tasks according to their importance and urgency. Specific tasks might require more time and effort than others. Task switching will not seal the deal!

  2. Not reviewing and updating your To-Do list regularly: A To-Do list is only effective if it's up to date. Review your list at least once a day and update it as needed. Entrepreneurs who don't regularly review and update their lists risk missing deadlines or neglecting essential tasks.

  3. Being unrealistic: It's important to set achievable goals when creating a To-Do list. Be realistic about how much you can accomplish in a day and prioritize tasks accordingly. If you set unrealistic goals, you'll only set yourself up for disappointment and frustration. You will build up high stress levels and it's gonna be wasted time. Always include the human factors into your planning.

  4. Not taking breaks: Taking regular breaks is essential for good time management. You're likely to become tired and less productive when you're constantly working. Including breaks in your To-Do list can help you avoid this pitfall and manage your time effectively. Spend time with yourself, do a short walk or whatever relaxes you. Self-Care is absolutely crucial.

by Glenn Carstens Petersf or Unsplash

TLTR? No problem

Here are the key takeaways regarding time management for entrepreneurs and founders.

  1. Prioritize essential tasks Distinguish between important and urgent tasks and prioritize the important ones first.

  2. Use time management tools Utilize tools such as to-do lists and calendars to keep track of all tasks and schedule them effectively.

  3. Stay focused Avoid distractions and focus on completing the task to improve productivity.

  4. Manage time effectively Allocate time effectively for all tasks and avoid wasting time on unimportant activities.

  5. Avoid multitasking Focusing on one task at a time can lead to better results than multitasking.

  6. Create a routine Establish a routine to manage time effectively and reduce stress.

  7. Delegate tasks Delegate tasks to team members to save time and increase productivity.

  8. Set realistic goals Set achievable goals and prioritize them to manage time effectively.

  9. Learn from past experiences Analyze past time management strategies and learn from mistakes to improve skills.

  10. Take breaks Taking breaks and rejuvenating can lead to improved focus and better time management.

Something to laugh

Why did the entrepreneur always carry a clock around with him? So he'd know exactly when it's time to procrastinate!

Book recommendations

As always, here are some book recommendations you can work with to dive deeper into the topic. The books cover different strategies, tools, and additional tips and tricks. Let me know which ones to add!

  1. "The 7 Habits of Highly Effective People" by Stephen Covey

  2. "Getting Things Done: The Art of Stress-Free Productivity" by David Allen

  3. "The 4-Hour Work Week" by Tim Ferriss

  4. "The Pomodoro Technique" by Francesco Cirillo

  5. "Manage Your Day-to-Day: Build Your Routine, Find Your Focus, and Sharpen Your Creative Mind" edited by Jocelyn K. Glei

  6. "First Things First" by Stephen Covey, A. Roger Merrill, and Rebecca R. Merrill

  7. "The Power of Full Engagement: Managing Energy, Not Time, Is the Key to High Performance and Personal Renewal" by Jim Loehr and Tony Schwartz

  8. "The One Thing: The Surprisingly Simple Truth Behind Extraordinary Results" by Gary Keller and Jay Papasan

  9. "The Five Minute Journal: A Happier You in 5 Minutes a Day" by Intelligent Change

  10. "Drive: The Surprising Truth About What Motivates Us" by Daniel H. Pink.

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